Situation: customer would like to have the ability to set default values for any metadata site columns (lookup or choice) automatically. If Department 1 is uploading documents and they have to select their department name from the metadata columns (content types –> site columns) every time they upload a document then its few more clicks for every document. Instead if you can default the department name during the check-in process, it would reduce number of clicks.
add the following code to Documents/Forms/EditForm.aspx (better create a copy of this and set the list form to be this new edit form). add the following jcvascript code to PlaceHolderMain web part zone. Notice in the code mode=[“Upload”] is used to make sure we are default values only during upload. If the user has already selected a value, it should not be overwritten when editing it.
You can extend this functionality where you can read the values from either sharepoint list or config file.
<script type="text/javascript">
// This javascript sets the default value of a lookup field identified
// by <<FIELD DISPLAY NAME>> to the value stored in the querysting variable
// identified by <<QUERYSTRING VARIABLE NAME>>
// Customize this javascript by replacing <<FIELD DISPLAY NAME>> and
// <<QUERYSTRING VARIABLE NAME>> with appropriate values.
// Then just paste it into NewForm.aspx inside PlaceHolderMain
_spBodyOnLoadFunctionNames.push("fillDefaultValues");
function fillDefaultValues()
var qs = location.search.substring(1, location.search.length);
var args = qs.split("&");
var vals = new Object();
for (var i=0; i < args.length; i++) {
var nameVal = args[i].split("=");
var temp = unescape(nameVal[1]).split(‘+’);
nameVal[1] = temp.join(‘ ‘);
vals[nameVal[0]] = nameVal[1];
}
var mode = vals["Mode"];
if(mode == "Upload")
{
var source = vals["Source"];
if(source.indexOf("CareerAndBenefits") != -1)
{
setBusinessGroup("Business Group", "Corporate Services Group");
setDivision("Division", "Human Resources");
}
if(source.indexOf("CorporateCommunications") != -1)
{
setBusinessGroup("Business Group", "Agribusiness Banking Group");
setDivision("Division", "Corporate Communications");
}
}
}
function setBusinessGroup(fieldName, value) {
if (value == undefined) return;
var theSelect = getTagFromIdentifierAndTitle("select","Lookup",fieldName);
// if theSelect is null, it means that the target list has more than
// 20 items, and the Lookup is being rendered with an input element
if (theSelect == null) {
var theInput = getTagFromIdentifierAndTitle("input","",fieldName);
ShowDropdown(theInput.id); //this function is provided by SharePoint
var opt=document.getElementById(theInput.opt);
setBusinessGroupOption(opt, value);
OptLoseFocus(opt); //this function is provided by SharePoint
} else {
setBusinessGroupOption(theSelect, value);
}
}
function setBusinessGroupOption(select, value) {
var opts = select.options;
var l = opts.length;
if (select == null) return;
for (var i=0; i < l; i++) {
if (opts[i].text == value) {
select.selectedIndex = i;
return true;
}
}
return false;
}
function setDivision(fieldName, value) {
if (value == undefined) return;
var theSelect = getTagFromIdentifierAndTitle("select","Lookup",fieldName);
// if theSelect is null, it means that the target list has more than
// 20 items, and the Lookup is being rendered with an input element
if (theSelect == null) {
var theInput = getTagFromIdentifierAndTitle("input","",fieldName);
ShowDropdown(theInput.id); //this function is provided by SharePoint
var opt=document.getElementById(theInput.opt);
setDivisionOption(opt, value);
OptLoseFocus(opt); //this function is provided by SharePoint
} else {
setDivisionOption(theSelect, value);
}
}
function setDivisionOption(select, value) {
var opts = select.options;
var l = opts.length;
if (select == null) return;
for (var i=0; i < l; i++) {
if (opts[i].text == value) {
select.selectedIndex = i;
return true;
}
}
return false;
}
function getTagFromIdentifierAndTitle(tagName, identifier, title) {
var len = identifier.length;
var tags = document.getElementsByTagName(tagName);
for (var i=0; i < tags.length; i++) {
var tempString = tags[i].id;
if (tags[i].title == title) {
return tags[i];
}
}
return null;
}
</script>
Turlaps 